Privacy, without the fine-print fog.

This Privacy Policy applies to Rounds websites, dashboards, recruiting and referral workflows, assessments, interviews, support, and related services. “Rounds,” “we,” and “us” refer to the Rounds business that provides those services.

Our role depends on the activity. We decide why and how to process account, marketplace, website, security, billing, and service-improvement data. When a company uses Rounds to run its hiring process, that company may decide why candidate information is processed and Rounds may act on its instructions. The company should provide any additional applicant notice that applies to its process.

Depending on how you use Rounds, we collect the following categories:

• Identifiers and account data: name, email, phone, login identifiers, profile URL, organization, and account settings.
• Professional and application data: resume, education, employment, skills, portfolio, preferences, work authorization, compensation expectations, applications, referrals, and recruiter notes.
• Assessment and interview data: answers, source code, files, scores, work product, scheduling, reviewer feedback, and—when clearly enabled—audio, video, recordings, or transcripts.
• Communications and transactions: messages, support requests, notification choices, contracts, billing status, referral and placement activity.
• Device and usage data: IP address, browser, device, security events, logs, diagnostics, and optional analytics or session replay after consent where required.
• Inferences: matches, summaries, recommendations, fraud signals, and other outputs produced from the information above.

We collect information from you; authorized company and recruiter users; candidates; connected services you choose; service providers; and public or licensed professional sources where permitted. Please do not submit sensitive information that a workflow does not request.

We retain each category only as long as reasonably necessary for the purposes described below, considering the account relationship, customer instructions, security needs, disputes, applicable limitation periods, legal requirements, and backup cycles.

• Provide accounts, profiles, sourcing, referrals, matching, assessments, interviews, messaging, scheduling, and customer support.
• Authenticate users, keep the service reliable, prevent fraud and misuse, investigate incidents, and enforce agreements.
• Administer billing, placements, recruiter relationships, contracts, and business operations.
• Personalize and improve features, and measure optional analytics when enabled.
• Comply with law, respond to lawful process, and establish, exercise, or defend legal claims.

Where European data-protection law applies, our legal basis may be performance of a contract, legitimate interests, compliance with law, or consent. Legitimate interests include operating and securing the service, communicating with users, improving workflows, and preventing misuse, balanced against the affected person’s rights.

Essential storage supports authentication, security, and requested functions. Optional analytics and session replay remain off until you opt in where consent is required. You can change that choice at any time.

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• Hiring participants: companies, authorized team members, recruiters, candidates, interviewers, and referral partners when needed for the workflow and permitted by visibility settings.
• Service providers: hosting, authentication, communications, storage, analytics, scheduling, code-evaluation, payments, security, and support providers working under contractual restrictions.
• Legal and safety recipients: authorities or other parties when reasonably necessary to comply with law, protect rights and safety, investigate abuse, or address fraud.
• Business transactions: advisers and a potential or completed acquirer, investor, or successor subject to appropriate confidentiality safeguards.

We do not sell personal information for money. Optional analytics may involve disclosures to analytics providers; where applicable law treats a disclosure as targeted advertising, a sale, or “sharing,” we provide and honor the required opt-out mechanism.

Rounds features may organize, score, summarize, rank, match, or help review hiring information. Outputs can be incomplete or wrong and should not be the sole basis for a consequential employment decision. The company running the hiring process remains responsible for its decision, notices, validation, accommodation process, and compliance with employment and anti-discrimination law.

Depending on the feature and applicable law, you may be entitled to information about the use of automated processing, correction of data, an opt-out, an opportunity to express your view, or meaningful human review. Signed-in users can choose “Automated decision review” in the dashboard Privacy center.

We maintain administrative, technical, and organizational safeguards designed for the nature and risk of the information. No service can guarantee absolute security. Current availability and incident updates are published at System status.

A deletion request begins a documented review; it is not a promise of immediate erasure. We delete or de-identify information when it is no longer required, but may preserve limited records for legal obligations, security, fraud prevention, contractual disputes, customer instructions, or backup integrity. We explain material exceptions in the request outcome where permitted.

Depending on your location and our role, you may request access, correction, deletion, portability, restriction, objection, withdrawal of consent, an opt-out from certain profiling or targeted advertising, or review of an automated decision. You may also have a right to appeal a denial or use an authorized agent. We do not discriminate against you for exercising an applicable privacy right.

Signed-in users can submit and track requests in the dashboard Privacy center. You can also email privacy@joinrounds.so. We may verify identity, residency, and an agent’s authority. If a company controls the relevant hiring data, we may direct the request to that company or help it respond.

Rounds and its providers may process information in the United States and other countries. Where required, we use an approved transfer mechanism and supplementary safeguards. Customers can request relevant processor and transfer information through the contracting process.

The service is not directed to children under 16. If we learn that we collected a child’s information contrary to applicable law, we will take appropriate steps to remove it. A parent or guardian can contact us using the details below.

We may update this policy as the service or law changes. We will update the version and effective date and provide additional notice when required. Material changes do not retroactively reduce your rights without a lawful basis.

Contact Rounds at privacy@joinrounds.so or 3423 Piedmont Road NE, Atlanta, Georgia 30305, United States. You may also have the right to complain to your local privacy or data-protection authority.